GDPR PRIVACY NOTICE
Last updated 23rd July, 2020
INTRODUCTION
Thank you for choosing to be part of our community at Mathew and Redsell
Ltd (“company”, “we”, “us”, or “our”). We are committed to protecting
your personal information and your right to privacy. If you have any
questions or concerns about our policy, or our practices with regards to
your personal information, please contact us at sales@calendaranddiary.com
When you visit our website calendaranddiary.com (“Site”) and use our
services, you trust us with your personal information. We take your
privacy very seriously. In this privacy notice, we describe our privacy
policy. We seek to explain to you in the clearest way possible what
information we collect, how we use it and what rights you have in
relation to it. We hope you take some time to read through it carefully,
as it is important. If there are any terms in this privacy policy that
you do not agree with, please discontinue use of our site and our services.
This privacy policy applies to all information collected through our
websites (such as calendaranddiary.com), (“Apps”), and/or any related
services, sales, marketing or events (we refer to them collectively in
this privacy policy as the “Sites”).
Please read this privacy policy carefully as it will help you make
informed decisions about sharing your personal information with us.
This privacy policy was created using Termly’s Privacy Policy Generator.
Table of contents
1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO WE USE YOUR INFORMATION?
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
5. DO WE USE GOOGLE MAPS?
6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?
7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
8. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?
9. HOW LONG DO WE KEEP YOUR INFORMATION?
10. HOW DO WE KEEP YOUR INFORMATION SAFE?
11. DO WE COLLECT INFORMATION FROM MINORS?
12. WHAT ARE YOUR PRIVACY RIGHTS?
13. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
14. DO WE MAKE UPDATES TO THIS POLICY?
15. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us such as
name, address, contact information, passwords and security data, payment
information, and social media login data.
We collect personal information that you voluntarily provide to us when
registering at the Sites or Apps, expressing an interest in obtaining
information about us or our products and services, when participating in
activities on the Sites or otherwise contacting us.
The personal information that we collect depends on the context of your
interactions with us and the Sites, the choices you make and the
products and features you use. The personal information we collect can
include the following:
Name and Contact Data. We collect your first and last name, email
address, postal address, phone number, and other similar contact data.
Credentials. We collect passwords, password hints, and similar security
information used for authentication and account access.
Payment Data. We collect data necessary to process your payment if you
make purchases, such as your payment instrument number (such as a credit
card number), and the security code associated with your payment
instrument. All payment data is stored by our payment processor and you
should review its privacy policies and contact the payment processor
directly to respond to your questions.
All personal information that you provide to us must be true, complete
and accurate, and you must notify us of any changes to such personal
information.
Information automatically collected
In Short: Some information – such as IP address and/or browser and
device characteristics – is collected automatically when you visit our
websites.
We automatically collect certain information when you visit, use or
navigate the Sites. This information does not reveal your specific
identity (like your name or contact information) but may include device
and usage information, such as your IP address, browser and device
characteristics, operating system, language preferences, referring URLs,
device name, country, location, information about how and when you use
our Site and other technical information. This information is primarily
needed to maintain the security and operation of our Sites, and for our
internal analytics and reporting purposes.
Like many businesses, we also collect information through cookies and
similar technologies.
Information collected from other Sources
In Short: We may collect limited data from public databases, marketing
partners, social media platforms, and other outside sources.
We may obtain information about you from other sources, such as public
databases, joint marketing partners, social media platforms (such as
Facebook), as well as from other third parties. Examples of the
information we receive from other sources include: social media profile
information (your name, gender, birthday, email, current city, state and
country, user identification numbers for your contacts, profile picture
URL and any other information that you choose to make public); marketing
leads and search results and links, including paid listings (such as
sponsored links).
HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate
business interests, the fulfillment of our contract with you, compliance
with our legal obligations, and/or your consent.
We use personal information collected via our Sites for a variety of
business purposes described below. We process your personal information
for these purposes in reliance on our legitimate business interests
(“Business Purposes”), in order to enter into or perform a contract with
you (“Contractual”), with your consent (“Consent”), and/or for
compliance with our legal obligations (“Legal Reasons”). We indicate the
specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
• To facilitate account creation and logon process with your
Consent. If you choose to link your account with us to a third party
account *(such as your Google or Facebook account), we use the
information you allowed us to collect from those third parties to
facilitate account creation and logon process. See the section below
headed “Social Logins” for further information.
• To send you marketing and promotional communications [for
Business Purposes and/or with your Consent]. We and/or our third party
marketing partners may use the personal information you send to us for
our marketing purposes, if this is in accordance with your marketing
preferences. You can opt-out of our marketing emails at any time (see
the “Your Privacy Rights” below).
• To send administrative information to you for Business Purposes,
Legal Reasons and/or possibly Contractual. We may use your personal
information to send you product, service and new feature information
and/or information about changes to our terms, conditions, and policies.
• Fulfill and manage your orders. We may use your information to
fulfill and manage your orders, payments, returns, and exchanges made
through the Sites.
• To post testimonials. We post testimonials on our Sites that may
contain personal information. Prior to posting a testimonial, we will
obtain your consent to use your name and testimonial. If you wish to
update, or delete your testimonial, please contact us at
sales@calendaranddiary.com and be sure to include your name, testimonial
location, and contact information.
• Deliver targeted advertising to you with your Consent. We may use
your information to develop and display content and advertising (and
work with third parties who do so) tailored to your interests and/or
location and to measure its effectiveness.
• Administer prize draws and competitions with your Consent. We may
use your information to administer prize draws and competitions when you
elect to participate in competitions.
• Request Feedback with your Consent. We may use your information
to request feedback and to contact you about your use of our Sites.
• To protect our Sites for Legal Reasons. We may use your
information as part of our efforts to keep our Sites safe and secure
(for example, for fraud monitoring and prevention).
• To enable user-to-user communications with your consent. We may
use your information in order to enable user-to-user communications with
each user’s consent.
• To enforce our terms, conditions and policies.
• To respond to legal requests and prevent harm for Legal Reasons.
If we receive a subpoena or other legal request, we may need to inspect
the data we hold to determine how to respond.
• For other Business Purposes. We may use your information for
other Business Purposes, such as data analysis, identifying usage
trends, determining the effectiveness of our promotional campaigns and
to evaluate and improve our Sites, products, services, marketing and
your experience.
WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with
laws, to protect your rights, or to fulfill business obligations.
We only share and disclose your information in the following situations:
• Compliance with Laws. We may disclose your information where we
are legally required to do so in order to comply with applicable law,
governmental requests, a judicial proceeding, court order, or legal
process, such as in response to a court order or a subpoena (including
in response to public authorities to meet national security or law
enforcement requirements).
• Vital Interests and Legal Rights. We may disclose your
information where we believe it is necessary to investigate, prevent, or
take action regarding potential violations of our policies, suspected
fraud, situations involving potential threats to the safety of any
person and illegal activities, or as evidence in litigation in which we
are involved.
• Vendors, Consultants and Other Third-Party Service Providers. We
may share your data with third party vendors, service providers,
contractors or agents who perform services for us or on our behalf and
require access to such information to do that work. Examples include:
payment processing, data analysis, email delivery, hosting services,
customer service and marketing efforts. We may allow selected third
parties to use tracking technology on the Sites, which will enable them
to collect data about how you interact with the Sites over time. This
information may be used to, among other things, analyze and track data,
determine the popularity of certain content and better understand online
activity. Unless described in this Policy, we do not share, sell, rent
or trade any of your information with third parties for their
promotional purposes.
• Business Transfers. We may share or transfer your information in
connection with, or during negotiations of, any merger, sale of company
assets, financing, or acquisition of all or a portion of our business to
another company.
• Third-Party Advertisers. We may use third-party advertising
companies to serve ads when you visit the Sites. These companies may use
information about your visits to our Website(s) and other websites that
are contained in web cookies and other tracking technologies in order to
provide advertisements about goods and services of interest to you. [See
our Cookie Policy [Hyperlink] for further information]
• Affiliates. We may share your information with our affiliates, in
which case we will require those affiliates to honor this privacy
policy. Affiliates include our parent company and any subsidiaries,
joint venture partners or other companies that we control or that are
under common control with us.
• Business Partners. We may share your information with our
business partners to offer you certain products, services or promotions.
• With your Consent. We may disclose your personal information for
any other purpose with your consent.
• Other Users. When you share personal information (for example, by
posting comments, contributions or other content to the Sites) or
otherwise interact with public areas of the Site [or App], such personal
information may be viewed by all users and may be publicly distributed
outside the Site [and our App] in perpetuity. [If you interact with
other users of our Sites and register through a social network (such as
Facebook), your contacts on the social network will see your name,
profile photo, and descriptions of your activity.] Similarly, other
users will be able to view descriptions of your activity, communicate
with you within our Sites, and view your profile.
DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
In Short: We may use cookies and other tracking technologies to collect
and store your information.
We may use cookies and similar tracking technologies (like web beacons
and pixels) to access or store information.
HOW DO WE HANDLE YOUR SOCIAL LOGINS?
In Short: If you choose to register or log in to our websites using a
social media account, we may have access to certain information about you.
Our Sites offers you the ability to register and login using your third
party social media account details (like your Facebook or Twitter
logins). Where you choose to do this, we will receive certain profile
information about you from your social media provider. The profile
Information we receive may vary depending on the social media provider
concerned, but will often include your name, e-mail address, friends
list, profile picture as well as other information you choose to make
public. If you login using Facebook, we may also request access to other
permissions related to your account, such as friends, check-ins, and
likes, and you may choose to grant or deny us access to each individual
permission.
We will use the information we receive only for the purposes that are
described in this privacy policy or that are otherwise made clear to you
on the Sites. Please note that we do not control, and are not
responsible for, other uses of your personal information by your third
party social media provider. We recommend that you review their privacy
policy to understand how they collect, use and share your personal
information, and how you can set your privacy preferences on their sites
and apps.
WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?
In Short: We are not responsible for the safety of any information that
you share with third-party providers who advertise, but are not
affiliated with, our websites.
The Sites may contain advertisements from third parties that are not
affiliated with us and which may link to other websites, online services
or mobile applications. We cannot guarantee the safety and privacy of
data you provide to any third parties. Any data collected by third
parties is not covered by this privacy policy. We are not responsible
for the content or privacy and security practices and policies of any
third parties, including other websites, services or applications that
may be linked to or from the Sites. You should review the policies of
such third parties and contact them directly to respond to your questions.
HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep your information for as long as necessary to fulfill
the purposes outlined in this privacy policy unless otherwise required
by law.
We will only keep your personal information for as long as it is
necessary for the purposes set out in this privacy policy, unless a
longer retention period is required or permitted by law (such as tax,
accounting or other legal requirements). No purpose in this policy will
require us keeping your personal information for longer than [90 days/6
months/1 year/2 years/the period of time in which you have an account
with us/90 days past the termination of your account/6 months past the
termination of your account/1 year past the termination of your
account/2 years past the termination of your account].
When we have no ongoing legitimate business need to process your
personal information, we will either delete or anonymize it, or, if this
is not possible (for example, because your personal information has been
stored in backup archives), then we will securely store your personal
information and isolate it from any further processing until deletion is
possible.
HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system
of organizational and technical security measures.
We have implemented appropriate technical and organizational security
measures designed to protect the security of any personal information we
process. However, please also remember that we cannot guarantee that the
internet itself is 100% secure. Although we will do our best to protect
your personal information, transmission of personal information to and
from our Sites is at your own risk. You should only access the services
within a secure environment.
DO WE COLLECT INFORMATION FROM MINORS?
In Short: We do not knowingly collect data from or market to children
under 18 years of age.
We do not knowingly solicit data from or market to children under 18
years of age. By using the Sites, you represent that you are at least 18
or that you are the parent or guardian of such a minor and consent to
such minor dependent’s use of the Site. If we learn that personal
information from users less than 18 years of age has been collected, we
will deactivate the account and take reasonable measures to promptly
delete such data from our records. If you become aware of any data we
have collected from children under age 18, please contact us at
sales@calendaranddiary.com
WHAT ARE YOUR PRIVACY RIGHTS?
In Short: In some regions, such as the European Economic Area, you have
rights that allow you greater access to and control over your personal
information. You may review, change, or terminate your account at any time.
In some regions (like the European Economic Area), you have certain
rights under applicable data protection laws. These may include the
right (i) to request access and obtain a copy of your personal
information, (ii) to request rectification or erasure; (iii) to restrict
the processing of your personal information; and (iv) if applicable, to
data portability. In certain circumstances, you may also have the right
to object to the processing of your personal information. We will
consider and act upon any request in accordance with applicable data
protection laws.
If we are relying on your consent to process your personal information,
you have the right to withdraw your consent at any time. Please note
however that this will not affect the lawfulness of the processing
before its withdrawal.
If you are resident in the European Economic Area and you believe we are
unlawfully processing your personal information, you also have the right
to complain to your local data protection supervisory authority. You can
find their contact details here:
http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm]
Account Information
You may at any time review or change the information in your account or
terminate your account by:
• Logging into your account settings and updating your account
• Contacting us using the contact information provided below
Upon your request to terminate your account, we will deactivate or
delete your account and information from our active databases. However,
some information may be retained in our files to prevent fraud,
troubleshoot problems, assist with any investigations, enforce our Terms
of Use and/or comply with legal requirements.
Cookies and similar technologies: Most Web browsers are set to accept
cookies by default. If you prefer, you can usually choose to set your
browser to remove cookies and to reject cookies. If you choose to remove
cookies or reject cookies, this could affect certain features or
services of our Sites. To opt-out of interest-based advertising by
advertisers on our Site visit http://www.aboutads.info/choices/.
Opting out of email marketing: You can unsubscribe from our marketing
email list at any time by clicking on the unsubscribe link in the emails
that we send or by contacting us using the details provided below. You
will then be removed from the marketing email list – however, we will
still need to send you service-related emails that are necessary for the
administration and use of your account. You can also opt-out by:
• Noting your preferences at the time you register your account
with the Sites.
• Logging into your account settings and updating your preferences.
• Contacting us using the contact information provided below
DO WE MAKE UPDATES TO THIS POLICY?
In Short: Yes, we will update this policy as necessary to stay compliant
with relevant laws.
We may update this privacy policy from time to time. The updated version
will be indicated by an updated “Revised” date and the updated version
will be effective as soon as it is accessible. If we make material
changes to this privacy policy, we may notify you either by prominently
posting a notice of such changes or by directly sending you a
notification. We encourage you to review this privacy policy frequently
to be informed of how we are protecting your information.
HOW CAN YOU CONTACT US ABOUT THIS POLICY?
If you have questions or comments about this policy, email us at
sales@calendaranddiary.com or by post to:
Mathew and Redsell Ltd
Unit 124 John Wilson Business Park
Whistable, Kent, CT5 3QY
If you have any further questions or comments about us or our policies,
email us at sales@calendaranddiary.com or contact us by post at:
Mathew and Redsell Ltd
Unit 124 John Wilson Business Park
Whistable, Kent, CT5 3QY